Directorate of Finance and Administration

UTAMU’s Directorate of Finance and Administration is a wide-ranging group whose work touches every student, faculty member and employee at the University. The Directorate of Finance and Administration consists of several business units working collectively to provide accurate, timely, and efficient administrative, accounting, analytical, and financial reporting services as well as administering the university budget and responsible for revenues for the UTAMU community.

Our objective is to provide financial and administrative stewardship to achieve the goals of the University and those of the Directors by providing exemplary service with the highest level of ethical, professional, and timely support to help ensure that the academic environment at UTAMU achieves excellence.

The Roles of the different departments under the directorate include preparation of University's budgets, process financial transactions, coordinate human resources which has seen the attracting and retaining the most competent staff members properly qualified, procure goods and services, and filings of returns, pay employees and vendors, report internal and external financial results, track the university's assets and liabilities, and deliver financial tools to the University community. The dedicated Finance and Administration staff strives for continuous improvement and exemplary customer service orientation in an atmosphere of collegiality and openness. We recognize the unique and intrinsic value of each person and are committed to serving all in an environment of equality, responsibility, and dignity.

 

Internal Audit Office

Uganda Technology and Management University (UTAMU) has positioned itself as a high quality education and research institution in the region.

The Vision of Uganda Technology and Management University is “To be a global educational institution for management, science, technology and innovation” and The Mission of the university is “To provide global quality education, research and innovation critical to economic and human development.

This office was instituted and is a direct report to the University Council on matters of Internal Audit and Risk Management. The Internal Audit is an independent, assurance and consulting activity designed to add value and improve the University’s operations. The office has been responsible for helping the University accomplish its mission of providing global quality education, research and innovation critical to economic and human development, by ensuring a systematic disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes.

To achieve this, the Chief Internal Auditor performs independent reviews, and reports on the effectiveness of management controls and operational performance throughout UTAMU.

The office of internal audit and risk management assists the University Council in discharge of its oversight function and the University Management in effectively managing the resources of the University especially the financial resources.
The internal audit process is complimentary and does not in any way relieve other university employees of the responsibilities assigned to them.

Nature of Internal Audit

Internal auditing is the independent appraisal of the various operations and systems of control within Uganda Technology and Management University to:

  1. Determine whether acceptable policies and procedures are followed;
  2. Establish whether the legislative requirements, policies and established standards are met;
  3. Establish whether the resources are used efficiently and effectively;
  4. Find out whether planned activities are being accomplished as scheduled;
  5. Verify whether the objectives of Uganda Technology and Management University are being achieved; and
  6. To assess and integrate professional judgements about probable adverse conditions and/or events.

Mandate

To provide independent, objective assurance and consulting services designed to add value and improve UTAMU’s system operations, control and governance processes as a service to the university to assist it accomplish its objectives.

Vision Statement

To provide objective assurance and consulting services designed to add value and improve operations to assure the efficiency and effectiveness of Uganda Technology and Management University.

Mission Statement

To contribute to overall organisational performance by providing quality audit services that result in reduced costs, gains in operational efficiencies and strengthened internal controls.

Core Values

  1. Integrity
  2. Fairness
  3. Confidentiality
  4. Reliability
  5. Team Work

Policy Statement

The University Council by policy establishes and supports an Internal Audit as an independent appraisal function to examine and evaluate Uganda Technology and Management University activities as a service to management of UTAMU.

UTAMU Audit Objectives

Main Objective

The main objective of the internal audit is to assist members of UTAMU management in the effective discharge of their responsibilities. The Internal Audit will furnish them with analyses, recommendations, counsel and information concerning the activities reviewed.

Specific Objectives

The specific objectives of the internal audit are as follows:

  1. To review administrative units within UTAMU at appropriate intervals to determine whether they are efficiently and effectively carrying out their functions of planning, organising, directing and controlling; in accordance
  2. with management instructions, policies, procedures and in a manner that is consistent with both the UTAMU mission and high standards of management performance;
  3. To determine the adequacy and effectiveness of UTAMU system of Internal accounting and operational records;
  4. To review the reliability and integrity of financial information and the means used to identify, measure, classify and report such information;
  5. To appraise the economy and efficiency with which resources are allocated and utilised, identify areas of opportunity where operating performance could be improved, and recommend solutions to control weakness where appropriate;
  6. To review the established systems to ensure performance is consistent with applicable policies, plans, procedures, laws and regulations which could have a significant impact on operations and determine whether the entity is in compliance and recommend policy change where appropriate;
  7. To review the controls of safeguarding assets, and as appropriate, verify the existence of such assets;
  8. To coordinate audit efforts with UTAMU’s external auditors;
  9. To submit annual audit plans to the Audit and Risk Management Committee for its review and approval; and
  10. To report periodically to the audit and risk management committee of the University Council on whether:
    1. Appropriate action has been taken on significant audit comments and recommendations;
    2. Audit activities have been directed toward the highest exposure to risk and toward increasing efficiency, economy and effectiveness of operations;
    3. Internal and external audits are well coordinated to ensure value for money audits;
    4. Annual internal audit plan is adequate and on schedule;
    5. There is any unwarranted restriction on the authority of the Chief internal auditor on access to UTAMU activities, records, property or personnel.
  11. To report to appropriate management the result of audit examination, the audit opinions rendered, and the recommendations made;
  12. To provide adequate follow up to ensure stated corrective action is implemented effectively; and
  13. To perform other such duties and responsibilities as may be deemed appropriate by the Audit and Risk Management Committee of UTAMU in support of the University objectives.

Independence

Internal auditing is an advisory function having independent status within UTAMU. The office of internal audit and risk management will be independent of the activities that are reviewed. In performing the audit function, the office of the internal audit and risk management has no direct responsibility for, or authority over, any of the activities reviewed. Independence requires that the internal auditors carry out work freely and objectively. The Chief internal auditor is not to subordinate his or her judgement on audit matters to the responsibilities of others. Thus the Chief internal auditor:

  1. Shall be directly responsible to the University Council through the Audit and Risk Management Committee and be independent of any other section, or officer and shall have direct access to the Chairperson of the Audit and Risk Management Committee and the Chairperson of University Council, if required;
  2. Shall have no executive or managerial powers, functions or duties except those relating to the management of the office of internal audit and risk management;
  3. Shall not be involved in the routine operations of UTAMU; and
  4. Shall not be responsible for the detailed development and implementation of new systems, but should be consulted during the system development process on the control measures to be incorporated in new or amended systems and be advised of approved variations or new developments.

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