Job Title: Academic Registrar
Reports to: Vice Chancellor
Duty Station: UTAMU Main Campus, Kungu
Employment Type: Full-time
Job Purpose:
The Academic Registrar is responsible for providing strategic leadership and oversight of academic administration at UTAMU. The role ensures effective coordination of student admissions, academic records, curriculum development, examinations, and implementation of academic policies across both undergraduate and postgraduate programs.
Key Duties and Responsibilities:
- Assist the Vice Chancellor in overseeing the University’s academic affairs and provide leadership to the Academic Registrar’s Department.
- Manage student admissions and registration processes, including advertising academic programs, processing applications, and enrollment for both undergraduate and postgraduate students.
- Coordinate curriculum development and review across all programs, and support accreditation and compliance with the National Council for Higher Education (NCHE) and relevant professional bodies.
- Oversee the planning and implementation of the University’s academic calendar, teaching schedules, and examination timetables.
- Manage all examination processes, including administration, marking, moderation, engagement of external examiners, and submission of results for Senate approval.
- Ensure the timely production and secure issuance of academic documents such as transcripts, certificates, and testimonials.
- Plan and coordinate academic ceremonies, particularly graduation, in collaboration with relevant departments.
- Maintain and safeguard the University’s student records and academic database, ensuring accuracy, integrity, and confidentiality.
- Serve as Secretary to Senate and its Committees, providing technical guidance and ensuring effective documentation and follow-up of academic decisions.
- Lead the formulation, harmonization, and implementation of academic policies, regulations, and procedures, including updating academic publications such as the student handbook and academic calendar.
- Manage alumni affairs and support the growth and engagement of the UTAMU Alumni Association.
- Foster partnerships and academic linkages with institutions, regulatory agencies, and professional bodies to enhance the University’s academic standing.
Qualifications, Experience and Skills
- A Master’s degree in Educational Administration, Public Administration, Information Systems, or a related field from a recognized institution.
- A Bachelor’s degree in a relevant discipline is required.
- At least ten (7) years of relevant working experience, with a minimum of five (5) years at a senior management level in a reputable institution of higher learning.
- Leadership and supervisory skills
- Ability to think strategically, drive innovation, and lead continuous improvement in academic administration.
- Must be computer literate and proficient in academic information systems and digital tools for academic management.
- Excellent verbal and written communication skills with the ability to engage effectively with students, staff, and external stakeholders.
- Industrious, self-driven, and able to work under pressure to deliver timely results.
- Integrity and Confidentiality – High ethical standards, discretion, and the ability to handle sensitive information appropriately.
